Position Title: Partnership Associate
Department: Funded Partnerships
Reports to: Director of Funded Partnerships
FLSA Status: Non-Exempt
The Partnership Associate is responsible for the administrative functions of the Department of Funded Partnerships. The Partnership Associate will coordinate data systems, support management in partnership and contract data collection and record keeping, support event planning and logistics, and perform other administrative activities. The Partnership Associate will work to provide excellent support and service to all stakeholders through the grant application and partnership phases, including the support of the professional development sessions offered by Family League.
- Develop comprehensive understanding of the day-to-day and big picture workings of the Department of Funded Partnerships, including procurement practices, such as requests for proposals and requests for information (RFPs and RFIs), applications and renewal cycles, contract cycle and monitoring for funded partners, professional development requirements, technical assistance, and grants administration.
- Develop comprehensive understanding and mastery of the Department’s grants management system, which processes and tracks RFPs and applications, grants awarded, and funded partner contracts and deliverables. Enter data into the grants management system; maintain confidential information in data system with accuracy and integrity; maintain accurate and retrievable files electronically and in hard copy.
- Provide administrative support to the Procurement functions, to include facilitating and tracking of consultant requests, RFIs and applications, and professional service agreements awarded.
- Provide administrative support to the Professional Development functions, to include setup of online registrations, assisting individuals with registration, preparing materials for training sessions, calendar management, event logistics, collection and data entry of workshop attendance and evaluations, as well as tracking and compliance for all partners.
- Communicate directly with funded partners, consultants, and Family League staff regarding grants/contracts and reporting requirements; professional development opportunities; monitor dedicated email inboxes for the Department; draft related correspondence.
- Provide administrative support for the submission of monthly local hiring reports to the Mayor’s Office of Employment Development.
- Assist in the tracking of Family League deliverables and reports, as well as the submission of progress and financial reports to funders.
- Coordinate communication for funded partners, RFP announcements, professional development opportunities, and other related materials.
- Maintain accurate contact lists for funded partner organizations and interested parties.
- Provide administrative support for all projects as needed within the Funded Partnerships department.
- Support the Funded Partnerships team and the organization in the planning and execution of special projects and events.
- Perform other duties and special projects as assigned by the Senior Director of Funded Partnerships.
Education & Experience Requirements
- Commitment to working with a diverse team on implementing culturally inclusive practices and participating in dialogue on equity in the communities served.
- Minimum of two years’ experience in, grants/contract management or philanthropic environment strongly preferred
- Demonstrated success in project management; ability to support dynamic teams to meet aggressive timelines
- Expertise in Microsoft Office Suite, especially Excel.
- Excellent technical support skills including word processing, spreadsheet, database, and data entry
- Experience using grants management software and systems is preferred.
- Strong aptitude to learn and adapt to new technology systems and requirements.
- High standards regarding accuracy and attention to detail
- Ability to use experience and good judgment to make appropriate decisions.
- Excellent troubleshooting skills
- Ability to communicate well and to engage and act as primary liaison, when necessary, among initiative staff and community partners
- Aptitude for organizing tasks, managing time, and prioritizing projects
- Ability to work effectively and efficiently with staff and adjust to changing priorities
- Outstanding judgment, initiative, and drive
- Must have a strong commitment to the mission and vision of Family League
- Baltimore City residency is strongly preferred.
Physical & Mental Requirements
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, employees are very occasionally required to travel to events throughout Baltimore City and the surrounding region. Out of office travel accounts for approximately 5% of work time.
While performing the duties of this job, employees are regularly required to sit, walk and stand; talk or hear, both in person and by telephone; use hands repetitively to finger, handle, feel or operate standard office equipment; reach with hands and arms; and lift up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision and the ability to adjust focus.
While performing the duties of this job, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve non-routine and complex problems; use math and mathematical reasoning; observe and interpret situations; learn and apply new information or skills; perform highly detailed work on multiple, concurrent tasks; work under intensive deadlines with frequent interruptions; and interact with elected and appointed officials, staff, customers, the public and others encountered in the course of work.
This position does not qualify for Family League’s telework or flexible work week policy.
Occasional evening and weekend hours will be required.
Hourly wage is $21.64.
Family League of Baltimore values a diverse workforce reflective of the community we serve. Family League of Baltimore is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, age, ethnicity, disability, sexual orientation, or religious and political beliefs. We recruit, employ, retain, compensate, train, promote, discipline, terminate and treat all employees and job applicants based solely on qualification, performance and competence.